This Environmental Policy document aims to highlight to all staff/employees of the Company our commitment to the Environment and to outline the arrangements which we have put in place to meet the minimum standards which are expected by the Company. Copies of this document or extracts from it should also be made available as required to clients, contractors and visitors who require knowledge of our arrangements.
This Document is in four sections.
| PART 1: | Policy |
| PART 2: | Organisation |
| PART 3: | Arrangements |
| PART 4: | Complaint’s procedure |
Review of our Environmental Statement, Roles and Responsibilities and General Arrangements will be undertaken on an annual basis with any amendments made communicated to all staff/employees.
| Section One – Environmental Policy Statement | |
| Index Number | Contents |
| Section One – Environmental Policy Statement | |
| Section Two – Organisation | |
| Index Number | Contents |
| Management Structure | |
| Director responsible for The Environmental Policy | |
| Senior Management /Engineers | |
| Employees / Office Staff / Engineers | |
| Section Three – Arrangements | |
| Index Number | Contents |
| Environmental Impacts | |
| Nuisance | |
| Climate Change | |
| Waste | |
| Water use and efficiency | |
| Sustainability | |
| Section Four – Complaints Procedure | |
| Index Number | Contents |
| Complaint’s procedure |
SECTION ONE – ENVIRONMENTAL POLICY STATEMENT
Ross Companies Ltd. makes the following commitments to environmental improvements:
- We will comply with all relevant environmental legislation at our premises and on sites which we are working on.
- We will continually improve our environmental performance by setting objectives and targets.
- We will gather data for industry KPI monitoring (Key Performance Indicators).
- We will aim to prevent and minimise pollution from all our operations.
- We will aim to minimise waste and reduce the amount of waste sent to landfill.
- We will aim to reduce energy and water usage from our operations.
- We will protect the natural and built environment and enhance this where possible.
We will ensure that all our staff and sub-contractors working on our behalf are aware of and comply with this policy. This policy will be displayed at our premises and on construction sites where we operate as the main contractor. It is available on request from our office.
William Ross
Director with Environmental Responsibility.
Ross Companies Ltd.
24th Feb 2024
SECTION TWO – ORGANISATION
Management Structure
Director responsible for The Environmental Policy
The Director is ultimately responsible for the Implementation of The Environmental Policy. They have overall responsibility for maintaining an organisation that ensures that all requirements of the Policy and associated Statutory obligations are met by all employees and visitors/contractors to all sites or other premises under the control of the Company.
Special responsibilities include:
To approve, personally sign and date, to take ownership of the company’s Environmental Policy. and ensure that there are procedures in place for the statement to be adhered to.
Setting the targets and objectives that Ross Companies Ltd. will work towards. Where required external consultants and specialist advice will be sort and kept up to date with environmental legislation, standards and good practice.
Ensuring that the conditions and requirements of the Environmental Policy are understood and implemented in the respective area or section of control.
Ensuring that all necessary liability is covered by insurance and advising the extent to which risks are acceptable.
Ensuring that adequate financial resources are made available to relevant departments to ensure sufficient resources to achieve the objectives as set out in the Environment Plan.
Set an example, including considering the Environmental impacts of the offices, and adhering to the hierarchy of control measures.
Assess training needs for the division and arrange for all employees under their control to have suitable environmental training on an ongoing basis.
Resourcing and investigating all Environmental-related accidents, including any complaints directed at Ross Companies Ltd.
Monitoring and updating any information received from internal and external sources Coordinating all activities/training/policy related to spillages, dusts, noise and related environmental procedures.
Office and satellite office inspections.
Senior Management /Engineers
Directly responsible to the Director for the Environmental arrangements on all areas of business under their control, and include:
Implementation of company’s Environmental policy
Recognise the importance of effective management of the Policy system.
Ensure that any work carried out under their control is affected in accordance with all contract and regulatory requirements, including method statements and risk assessments.
Seek the advice of the Director, when in doubt, on matters relating to Environmental matters
Liaise with the Director at the planning stage of contracts.
Constantly look out for hazards from equipment and materials
Investigate Environmental issues and environmental complaints immediately and report on them to Director as appropriate.
Ensure that Subcontractor information is passed to the Director for approval to the Approved Contractor List.
Will be responsible with the director to ensure that the Environmental plan, policy, and procedures are implemented.
Will ensure that the human and physical resources are in place for those who will be carrying out the works.
Will meet regularly and feedback any success and failures of any part of the Environmental Policy or Environmental Management system.
Will facilitate communication through all levels of the company, this will be through regular toolbox talks and meetings.
Will be responsible for the participation of all employees working for the company in the development of the EMS.
Will identify the hazards associated with the works and put in place control procedures and will report the findings back to the director.
Employees / Office Staff / Engineers
Read and understand the Company’s Environmental Policy and comply with its requirements, arrangements, and safety rules.
Carry out the work by all relevant risk assessments.
Comply with all written or verbal instructions given.
Do not take unnecessary risks, which could cause environmental harm.
Observe all laid down safe systems of work; and other safety procedures concerning work activities.
Dress sensibly and safely for the work environment or occupation involved.
Report any environmental hazard within the work area or defect in any office equipment, machinery, or plant to the appropriate Supervisor or Line Manager.
Always act in an orderly manner in the workplace and refrain from any form of horseplay.
Will not act in a manner that could detrimentally impact on the neighbouring community – Will adhere to the site rules on personal conduct.
SECTION THREE – ARRANGEMENTS
Environmental Impacts
Nuisance (Dust / Noise)
Ross Companies Ltd. will be considerate and put in place the appropriate control measures to reduce any nuisance that could be caused to the local communities or neighbours as a direct result of the works.
Climate Change
Ross Companies Ltd. will regularly review the initiatives that are available for small to medium businesses using internet sites and tools such as NET Regs and Business Link. All employees are encouraged to sign up for the 10:10 campaign and the company monitors the energy usage where possible and looks to reduce the Carbon foot printing by using local supplies.
Waste
All waste streams will be segregated according to recyclable materials i.e., organic, paper, metal, plastic etc.
Water Use and Efficiency
Ross Companies Ltd. understands that using less water is not only good for the Environment but also makes good business sense.
In the offices, there is a maintenance programme in place to ensure that there are no leaks that are left unattended. The toilets are fitted with water-saving flush devices.
Sustainability
Several initiatives are available for businesses, Ross Companies Ltd. seek to use sustainable materials during their work, and resource materials from responsible suppliers. In addition to this Ross Companies Ltd. monitor and record
- Fuel usage.
- Vehicle usage
- Electricity bills (for offices)
- Employee travel